Bilingual HR Assistant

Position Overview
Serving as the administrator for the human resources department, the Human Resources (HR) Assistant assists with the administration of the day-to-day operations of the human resources functions and duties. The HR Assistant carries out responsibilities in some or all of the following functional areas: HRIS, processing employment information, maintaining confidential records, responding to inquiries, assists in informing new employees of human resource policies and programs as needed, reporting, administering benefits and Calian’s security requirements.

The Human Resources Assistant helps with the implementation of services, policies, and programs through HR; reports to the Manager, HR and assists company managers with HR issues.

The Human Resources Assistant contributes to the accomplishment of Human Resources practices and objectives that will provide an employee-oriented company culture that emphasizes quality, continuous improvement, and high performance.
Responsibilities
Human Resources Database and Personnel Files

• Maintains the HRIS database ensuring a high standard of quality and keeps employee records up-to-date by processing data in a timely manner. Obtains and verifies information for inclusion in employee records
• Assists with HRIS system testing
• Maintains employee files and the HR filing system
• Prepares and maintains reports that are necessary to carry out the functions of the Human Resources department. Prepares periodic reports for management, as scheduled or requested

Administration

• Interprets, assists and advises employees and managers regarding leave management, status and entitlements, benefit administration, and HR procedures and policies within the specified guidelines
• Provides general administrative support such as preparing correspondence (including but not limited to: employment letters, hire/orientation/benefit packages, memos, etc.), form management, processing confidential documents, tracking deadlines
• Manage HR/Payroll Helpdesk inquiries, via email, phone or in-person
• Administrators Calian’s benefit program and remains current on plan
• Remains current on all HR policies, procedures and forms
• Remains current on legislation for all provinces in which Calian does business
• Coordinates and conducts new employee orientation
• Fosters and maintains a strong, collaborative team relationship with internal and external customers

Health and Safety

• Assist HR Management with the administration of the HS&W committee
• Take an active role in creating a safe and healthy work environment

Other

• Supports the HR Management team as required, this may be through research and/or other special projects

Qualifications
Education

• A college diploma in a field related to the human resource profession

Experience

• Bilingual in English and French
• Strong administrative skills
• Intermediate proficiency in MS Office programs (including Word, Excel, and PowerPoint, Access is considered an asset)
• Knowledge of HRIS systems, SAP preferred

Job Overview

As the administrator of the Human Resources department, the Human Resources (HR) Assistant assists in the administration of the day-to-day operations of Human Resources functions and responsibilities. The HR Assistant has responsibilities in some or all of the following functional areas: HRIS, processing employment information, maintaining confidential files, responding to inquiries, assisting in educating new employees on Human Resources policies and programs as needed, administering Calian benefits and security requirements.

The Human Resources Assistant assists in the implementation of services, policies and programs through HR; reports to the HR Director and assists business managers with HR matters.

The Human Resources Assistant contributes to the accomplishment of Human Resources practices and objectives in order to foster an employee-oriented corporate culture that emphasizes quality, continuous improvement and high performance.

Responsibilities

Human Resources Database and Personnel Records

• Maintains the HRIS database ensuring a high level of quality and keeps employee records up to date by processing data in a timely manner. Obtains and verifies information for inclusion in employee records.
• Assists with HRIS system testing.
• Maintains employee records and HR filing system.
• Prepares and maintains reports necessary to perform the functions of the Human Resources department. Prepares periodic reports for management, as scheduled or requested.

Administration

• Interprets, assists and advises employees and managers on leave management, status and entitlements, benefits administration, and HR procedures and policies within specified guidelines.
• Provides general administrative support such as preparing correspondence (including but not limited to: employment letters, hiring/orientation/benefits packages, memos, etc.), managing forms, handling confidential documents, tracking deadlines.
• Manages HR/Payroll Help Center requests via email, phone or in person.
• Administers Calian’s benefits program and stays up to date on the plan.
• Stay up to date on all HR policies, procedures and forms.
• Stay up to date on legislation in all provinces where Calian operates.
• Coordinates and conducts new employee orientation.
• Promotes and maintains strong, collaborative team relationships with internal and external customers.

Health and Safety

• Assists the HR Department in the administration of the Health, Safety and Well-being Committee.
• Actively participate in creating a healthy and safe working environment.

Others

• Supports the HR management team as needed, this may include research and/or other special projects.

Qualifications
Education

• A college diploma in a field related to the human resources profession

Experience

• English/French bilingualism required.
• Strong administrative skills.
• Intermediate proficiency in MS Office programs (including Word, Excel, and PowerPoint, Access is considered an asset).
• Knowledge of HRIS systems