Bilingual HR Operations Associate – I-9 Specialist – Fully Remote

Valet Living

As a Bilingual HR Operations Associate, you’ll be integral to our transition of I-9 management from field operations to our centralized I-9 center of excellence. Reporting directly to the Manager of HR Operations, you’ll be the main liaison for associates, guiding them through the completion of their I-9 forms with precision, efficiency, and a seamless experience. This remote role offers the opportunity to drive accuracy and compliance while supporting our workforce.

Hourly Rate Range: $21.00 – $23.00

Schedule: Mon – Fri 12:00pm – 8:00pm EST. Late shift availability preferred, but some scheduling flexibility can be offered.

Work environment: 100% Remote

Responsibilities

  • Serve as the primary point of contact for all I-9 verification-related inquiries, delivering exceptional customer service by promptly responding to inquiries and offering assistance throughout the verification process
  • Ensure timely completion of all I-9 sections, adhering to mandated timelines
  • Run reports and process automated transactions in Workday for mass processing purposes
  • Collaborate with the HRIS team to enhance the I-9 process within Workday, serving as the main tester for any improvements or updates
  • Stay abreast of current and upcoming Workday I-9 capabilities by actively engaging in the Workday Community and adopting best practices shared by fellow Workday clients
  • Take the lead in I-9 compliance endeavors, proactively sharing knowledge across the team to ensure everyone remains informed of the latest developments
  • Oversee any future I-9 vendors, ensuring effective coordination and adherence to established processes
  • Create process documents and communications to streamline and clarify I-9 verification procedures for all stakeholders
  • Conduct regular I-9 purges in Workday to uphold compliance with retention regulations
  • Assist with audits and investigations pertaining to I-9 compliance as necessary
  • Participate in training and development initiatives focused on I-9 compliance and other HR processes
  • Maintain a feedback log and implement continuous improvement initiatives within the I-9 verification processes
  • Contribute to quality assurance efforts, striving for error-free I-9 completion
  • Focus on key performance indicators and metrics related to the effectiveness and efficiency of the I-9 verification process

Qualifications

  • Bachelor’s degree in Human Resources, Business Administration, or a related field preferred
  • Minimum of 2 years of hands-on experience in Human Resources, specializing in I-9 verification and compliance.
  • Proficiency with Workday HCM is preferred.
  • Thorough comprehension of I-9 and E-Verify compliance regulations and procedures.
  • Fluent in both English and Spanish, demonstrating exceptional written and verbal communication skills in both languages.
  • Exceptional organizational aptitude coupled with strong problem-solving abilities.
  • Outstanding interpersonal skills enabling effective collaboration across diverse teams.
  • Highly motivated and detail-oriented, thriving in fast-paced environments while maintaining a high level of accuracy.
  • Ability to adapt quickly to shifting priorities and regulatory changes, exhibiting flexibility in meeting evolving compliance demands.

Additional Requirement

  • Applicants will be required to submit a short video answering predetermined questions about themselves as part of the application process. Details regarding the questions and submission instructions will be provided if selected to move forward in the screening process.

Our full-time associates are provided with the following comprehensive, flexible benefits:

  • Health coverage for you and your family through medical, dental, vision plans
  • Healthcare Savings Account (HSA) plan with employer HSA contribution, Healthcare & Dependent Care Flexible Spending Account
  • 401k Savings Plan with matching company contribution
  • Paid Time Off program (up to 20 days PTO per calendar year plus 10 Holidays, 1 Floating Holiday & 1 Volunteer Day)
  • Support for continued education through tuition reimbursement of up to $5,250 per year & access to Valet Living online education center
  • Referral bonus program (up to $2,500 for each referral hired)
  • Pet insurance plan options
  • Financial protection through disability, life, accidental death & dismemberment, and business travel insurance
  • Associate and family assistance program
  • Associate Relief Fund
  • Associate discount program
  • Rewards and Recognition program
  • Free access to Torch Fitness (virtual program and events)

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