Legal Operations Manager (Poland)

Who we are
Omnipresent is a global employment platform that enables organisations to compliantly hire, onboard, pay, and manage their employees and contractors worldwide. With our team of global HR, legal, payroll, and benefits experts, we offer premium Employer of Record services in over 150 countries, which includes legal support and streamlined employee onboarding and offboarding. Our services ensure compliance with tax obligations and local labor laws, timely and accurate payroll, and competitive global benefits, including pensions, health insurance, and family leave to ensure a great experience for both the employer and employee.

We enable our clients to be able to employ anyone, anywhere, any way.

More about Legal at Omnipresent

Our legal team plays a pivotal role in ensuring we meet global compliance standards, support our clients effectively, and manage risks associated with international employment.

The team consists of 15 members, divided into four business units: Legal Product, International Employment, Corporate & Commercial, and Risk & Litigation. This role will report to the Legal Product business unit.
What will you do?
As a Legal Operations Manager at Omnipresent, you will be the backbone of our legal department, driving efficiency and alignment to support the company’s broader objectives.

Key Responsibilities:

• Financial management: Oversee external counsel fees, manage legal invoices, develop budgeting strategies, and maintain financial efficiency within the legal department.
• Legal tools management: Manage and assess legal tools and vendors, ensure existing tools meet our standards, and identify needs for new tools.
• Cross-functional alignment: Track and align legal projects with business units, monitor and report on service desk and ticketing system metrics, and facilitate legal communications with the rest of the company by actively engaging with other departments.
• Organizational management: Organize and streamline team operations, oversee team onboarding and continuous training, and coordinate policy and SOP development.
• Data analytics: Track and report on the legal team’s performance, and utilize analytics tools to provide insights for continuous improvement.
• Knowledge management: ****Support and manage knowledge management initiatives and foster collaboration and information sharing across the legal team and other departments.

Who you are?
You are a strategic thinker and meticulous executor with a passion for optimizing legal operations in a global environment.

Qualifications

• Proven experience in a Legal Operations role, preferably within a startup environment.
• Deep understanding of operating on a global scale, navigating various legal systems and compliance requirements.
• Strong proficiency in data analytics tools and SQL, using data-driven insights to enhance team performance.

Desirable skills:

• A legal background is a plus, providing a deeper understanding of legal complexities.
• Experience working in a fully remote environment, understanding the dynamics of remote teams.
• Proficiency in tools such as Jira, Intercom, and Notion.

You’re the kind of person who…

• Thrives in a fast-paced, dynamic environment.
• Has a proactive and solution-oriented mindset, always seeking ways to improve processes.
• Can work independently and as part of a global team.
• Is detail-oriented with strong project management skills, capable of handling multiple priorities simultaneously.
• Possesses excellent interpersonal and communication abilities.
• Is adaptable and able to manage multiple priorities simultaneously.

What’s in it for you?

• Shared ownership: Being a part of our journey means you’ll own a piece of Omnipresent.
• Flexible working: Work from anywhere in the world! We are genuinely as flexible as the work allows.
• Development: Training, coaching, and an environment that promotes career ambition and progression.
• Work environment: We are fully remote, allowing you to work from wherever you live in a flexible manner.
• Wellbeing: Mental health and wellbeing support and services through Plumm
• Home office setup: We will provide you with the equipment you need to work from home: laptop, monitor and we will also cover your internet costs.
• Additional benefits: We offer additional benefits that vary from region to region, such as medical, life insurance, pension/retirement funds and more!