Marketing Admin Assistant

This is a remote position.
Work Schedule:

• 20 hours per week
• Monday to Friday, flexible between 8am to 5pm Surrey, BC, Canada

Client Overview
Join a thriving cleaning services company that’s revolutionizing the janitorial industry in Canada. This dynamic business is on a growth trajectory, committed to delivering top-notch cleaning solutions while prioritizing customer satisfaction and operational excellence. As they expand their reach and enhance their service offerings, they’re seeking a detail-oriented professional to support their mission of creating cleaner, healthier spaces for their clients.
Job Description
Embark on an exciting opportunity as an Admin Assistant for a forward-thinking cleaning services company. In this pivotal role, you’ll be the linchpin of our administrative operations and marketing efforts that keep our business running like a well-oiled machine. Your keen eye for detail, exceptional communication skills, and ability to juggle multiple priorities will directly contribute to our company’s success and fuel our continued growth. This position offers a unique blend of challenges and rewards, allowing you to showcase your organizational prowess while making a tangible impact on a business that’s cleaning up the competition.
Responsibilities

• Serve as the first point of contact for our valued clients, managing email communications with finesse and responding to urgent inquiries with lightning speed
• Masterfully organize and maintain our calendar system, ensuring our team stays on track and never misses a beat
• Coordinate and schedule meetings that bring together key players, keeping our operations smooth and efficient
• Become the guardian of task completion, following up on pending items and managing workflows to ensure nothing falls through the cracks
• Answer incoming calls during business hours with a warm, professional demeanor that reflects our commitment to exceptional service
• Guide callers through our service offerings with expert knowledge, connecting them to the right resources and information
• Collaborate with team members using cutting-edge tools like WhatsApp, fostering a culture of seamless communication
• Play a key role in maintaining and refining our operational documents and standard operating procedures, ensuring we’re always at the top of our game
• Provide assistance as needed with marketing efforts to update company websites with blogs and content

Requirements

• Proven track record as a Virtual Administrative Assistant or in a similar role where you’ve showcased your ability to juggle multiple tasks with grace
• General marketing know-how in terms of posting content and writing blogs
• Stellar verbal and written communication skills in English that would make Shakespeare proud
• Tech-savvy professional with a knack for CRM systems, particularly HubSpot or Jobber
• Experience with VoIP systems like Open Phone, demonstrating your ability to navigate modern communication tools
• Google Workspace wizard, particularly adept at Google Docs and Google Sheets
• Eagle-eyed attention to detail paired with organizational skills that would impress Marie Kondo
• Adaptability that allows you to embrace new software and systems with enthusiasm
• Trustworthy individual capable of handling sensitive information with the discretion of a secret agent
• Positive attitude and a passion for contributing to a growing business in the cleaning industry

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Steady freelance job